On this page you will find the meeting documents for the following years: 2020, 2021, 2022, 2023, 2024, 2025 & 2026. Please note that we are working on making all documents on this page accessible, if you require a document in an accessible format please contact the Clerk.

Previous years (2019 and earlier) are available on the documents archive page.

2026 Meeting Documents.

AgendaSupporting Documents (if any)Minutes
Agenda 20th October 2026 – H.R. Committee Meeting.
The Meeting will be starting at 7pm in Jacobstowe Church.		Draft H.R Committee Minutes 7th October 2025
Please note that some of the Agenda items are in Part II (confidential session) which the public are excluded from the room due to the confidential staffing matters being discussed.
Agenda 29th September 2026Document(s) embedded as link in the Agenda.Minutes 29th September 2026 – Pending.
Agenda 28th July 2026.
N/AMinutes 28th July 2026
Agenda 23rd June 2026.
Document(s) embedded as link in the Agenda.Minutes 23rd June 2026
Agenda 26th May 2026 – Annual Council Meeting – This will follow the Annual Parish meeting and will not start before 7.30pmN/AMinutes 26th May 2026 – Annual Council Meeting
26th May 2026 – Annual Parish Meeting starting at 7pm in Exbourne Village Hall.N/AMinutes Annual Parish Meeting 26th May 2026 – Draft. pending
28th April 2026 – Meeting Cancelled.
N/AN/A
31st March 2026 – Meeting Cancelled.N/AN/A
Agenda 24th February 2026Document(s) embedded as link in the Agenda.Minutes 24th February 2026
Agenda 27th January 2026
Document(s) embedded as link in the Agenda.Minutes 27th January 2026

2025 Meeting Documents

AgendaSupporting Documents (if any)Minutes
25th November 2025 – Meeting Cancelled.N/AN/A
Agenda 28th October 2025.Document(s) embedded as link in the Agenda.Minutes 28th October 2025 – Draft.
Agenda 7th October 2025 – HR Committee Meeting.
Draft Minutes 19th October 2024.
Please note that some of the Agenda items are in Part II (confidential session) which the public are excluded from the room due to the confidential staffing matters being discussed.		Minutes 7th October 2025 H.R Committee – Draft.
Agenda 30th September 2025.N/AMinutes 30th September 2025 – Draft.
Agenda 26th August 2025
Document(s) embedded as link in the Agenda.Minutes 26th August 2025 -Draft.
29th July 2025 – Meeting Cancelled.N/AN/A
Agenda 24th June 2025.
Document(s) embedded as link in the Agenda.Minutes 24th June 2025 – Draft.
Agenda 27th May 2025 – Annual Council Meeting.Document(s) embedded as link in the Agenda.Minutes 27th May – Annual Council Meeting – Draft.
Agenda Annual Parish Meeting 27th May 2025.N/AMinutes – Pending
Agenda 25th March 2025.
.		Document(s) embedded as link in the Agenda.Minutes 25th March 2025 – Draft.
Agenda 25th February 2025.Document(s) embedded as link in the Agenda.Minutes 25th February 2025 – Draft.
Agenda 28th January 2025.N/AMinutes 28th January 2025 – Draft.

2024 Meeting Documents

AgendaSupporting Documents (if any)Minutes
Agenda 10th December 2024.Document(s) embedded as link in the Agenda.Minutes 10th December 2024 – Draft.
Agenda 29th October 2024.
Document(s) embedded as link in the Agenda.Minutes 29th October 2024 – Draft.
Agenda 19th October 2024 – HR Committee Meeting.
Document(s) embedded as link in the Agenda.
Please note that some of the Agenda items are in Part II (confidential session) which the public are excluded from the room due to the confidential staffing matters being discussed.		Draft Minutes 19th October 2024 – HR Committee Meeting.
Agenda 24th September 2024.N/AMinutes 24th September 2024 -Draft.
Agenda 3rd September 2024.
(This is to replace the August meeting)		N/AMinutes 3rd September 2024 – Draft.
Agenda 30th July 2024.N/AMinutes 30th July 2024.
Agenda 25th June 2024.N/AMinutes 25th June 2024.
Agenda 28th May 2024 – Annual Council Meeting.N/AMinutes 28th May 2024.
Agenda 28th May 2024 – Annual Parish Meeting.Minutes Annual Parish Meeting14th March 2023.
Agenda 30th April 2024.N/AMinutes 30th April 2024.
Agenda 26th March 2024.County Cllr McInnes Annual Report.Minutes 26th March 2024.
Agenda 27th February 2024.N/AMinutes 27th February 2024.
Agenda 23rd January 2024.
3rd Quarter Budget Report 2023-2024.Minutes 23rd January 2024.

2023 Meeting Documents

AgendaSupporting Documents (if any)Minutes
Agenda 5th December 2023 – Extra-ordinary meeting.
Meeting starts at 7.30pm in Exbourne Village Hall.		Councillor McInnes Monthly Integrated Adult Social Care Newsletter Nov 2023.Minutes 5th December 2023 – Extra-ordinary Meeting.
Agenda 28th November 2023.N/AMinutes 28th November 2023.
Agenda 24th October 2023.
The September meeting was cancelled due to Staff illness.		N/AMinutes 24th October 2023.
Agenda 29th August 2023.
N/AMinutes 29th August 2023.
Agenda 25th July 2023.N/AMinutes 25th July 2023.
Agenda Tuesday 27th June 2023.N/AMinutes 27th June 2023.
Agenda Wednesday 24th May 2023.
N/AMinutes 24th May 2023 – Annual Council Meeting.
Agenda 28th March 2023.
N/AMinutes 28th March 2023.
Agenda 14th March 2023 – Annual Parish Meeting.Draft Minutes of Annual Parish meeting 2022 .
Exbourne Church Report 2023.		Minutes Annual Parish Meeting14th March 2023
Agenda 28th February 2023.
N/AMinutes 28th February 2023.
Agenda 24th January 2023.N/AMinutes 24th January 2023.

2022 Meeting Documents

AgendaSupporting Documents (if any)Minutes
Agenda 29th November 2022.N/AMinutes 29th November 2022.
Agenda 25th October 2022.
N/AMinutes 25th October 2022.
Agenda 27th September 2022.
N/AMinutes 27th September 2022.
Agenda 6th September 2022 – Extra-ordinary Meeting.
N/AMinutes 6th September 2022.
Agenda 30th August 2022
EJPC 004 Scheme of Delegation V2.0 – New Version.
EJPC 013 Disciplinary Procedure V1.0 R1.
EJPC 014 Risk Management Policy V2.0 – New Version.		Minutes 30th August 2022.
Agenda 26th July 2022
EJPC 004 Scheme of Delegation V2.0 – New Version.
EJPC 013 Disciplinary Procedure V1.0 R1.
EJPC 014 Risk Management Policy V2.0 – New Version.		Minutes 26th July 2022.
Agenda 28th June 2022
EJPC 008 Lone Worker Policy V1.0 R1
EJPC 010 Health & Safety Policy V1.0 R1		Minutes 28th June 2022.
Agenda 31st May 2022.
This is the Annual Meeting of the Council.		10.5.22 a) Internal Auditors Report.
10.5.22 b) Certificate of Exemption for Consideration.
10.5.22 c) Annual Governance Statement for Completion.
10.5.22 d) Annual Accounting statement, Bank Rec. & Explanation of Variances.		Minutes 31st May 2022.
Agenda 26th April 2022.
Agenda Item 9.4.22 b) Year-End Budget report.Minutes 26th April 2022.
Agenda 5th April 2022
(this is to replace the March Parish Council meeting)		N/AMinutes 5th April 2022
Agenda ANNUAL PARISH MEETING 5th April 2022.
Draft Minutes of the 2019 Annual Parish Meeting.
Annual Report from County Cllr James McInnes.		Minutes Annual Parish Meeting 5th April 2022 – Draft.
Agenda 22nd February 2022 N/AMinutes 22nd February 2022
Agenda 25th January 2022
8.1.22 f) Annual Planner 2022-2023.
10.1.22 b) 3rd Quarter Budget Report 2021-2022.
10.1.22 c) 2nd Draft 2022-2023 Budget.		Minutes 25th January 2022

2021 Meeting Documents

AgendaSupporting Documents (if any)Minutes
Agenda 26th January 2021N/AMinutes 26th January 2021
Agenda 23rd February 2021N/AMinutes 23rd February 2021
Agenda 30th March 2021Meeting Support Document for 30/03/2021,
Agenda Item 11.3.21 b) Finance,
Agenda Document 9.3.21 d) Exbourne and Jacobstowe Parish Emergency Plan,
Minutes 30th March 2021
Agenda 27th April 2021 2021-04-27 Meeting Support Document,
Agenda Document 8.4.21 a) Internal Audit Report 2020-21		Minutes 27th April 2021
Agenda 5th May 2021 Annual Council Meeting Agenda Support Document 05/05/21
EJPC 001 Standing Orders V2.0 DRAFT.
EJPC 002 Code Of Conduct V2.0 DRAFT
EJPC 003 Financial Regulations V2.0 DRAFT
EJPC 004 Scheme of Delegation V1.0 R1 – “R1” means there are no amendments proposed.
EJPC Annual Planner 2021-22 DRAFT		 Minutes 5th May 2021
Agenda 29th June 2021
EJPC 011 Confidential Reporting Policy V1.0 – Draft,
EJPC 012 Complains & Grievances Procedure V1.0 – Draft,
EJPC 013 Disciplinary Procedure V1.0 – Draft,
Minutes 29th June 2021
Agenda 27th July 2021
EJPC 014 Council Risk Assessment Policy V1.0 – Draft.
EJPC 015 Data Protection Policy V1.0 – Draft.
EJPC 016 Training Policy V1.0 – Draft.
Agenda Item 12.7.21 b) 1st Quarter Budget Report 2021-2022.		Minutes 27th July 2021
Agenda 31st August 2021 EJPC 017 Press and Media Policy V1.0 – Draft
EJPC 018 Removeable Media Policy V1.0 – Draft
EJPC 019 Cllr Email and Own Device Policy V1.0 -Draft		Minutes 31st August 2021
Agenda 28th September 2021
Amended EJPC 019 Cllr Email and Own Device Policy V1.0 – Draft
EJPC 020 Freedom of Information & Publication Policy V1.0 – Draft
EJPC 021 Reserves Policy V1.0 – Draft
EJPC 022 Grants Policy V1.0 – Draft		Minutes 28th September 2021
Agenda 26th October 2021 Amended EJPC 019 Cllr Email and Own Device Policy V1.0 – Draft
EJPC 020 Freedom of Information & Publication Policy V1.0 – Draft
EJPC 021 Reserves Policy V1.0 – Draft
EJPC 022 Grants Policy V1.0 – Draft
2nd Quarter Budget Report		Minutes 26th October 2021
Agenda 30th November 2021
Devon Air Ambulance Report.
Agenda Item 12.11.21 b) 1st Draft 2022-2023 Budget.		Minutes 30th November 2021

2020 Meeting Documents

AgendaMinutes
Agenda 28th January 2020Minutes 28th January 2020
Agenda 25th February 2020Minutes 25th February 2020
Agenda 31st March 2020Minutes 31st March 2020
Agenda 28th April 2020Minutes 28th April 2020
Agenda 26th May 2020 Annual Council Meeting.Minutes 26th May 2020
Agenda 30th June 2020Minutes June 2020
Agenda 7th July 2020Minutes 7th July 2020
Agenda 28th July 2020Minutes 28th July 2020
Agenda 25th August 2020Minutes 25th August 2020
Agenda 29th September 2020Minutes 29th September 2020
Agenda 27th October 2020Minutes 27th October 2020
Agenda 24th November 2020Minutes 24th November 2020